Office Clerk

The Town of Grenfell is looking for a dynamic individual to assist with the day-to-day operations of the municipality.  This full time position requires someone with a keen eye for detail and a willingness to support the local community.  The duties are listed below and a full Job Description is available either by email or at the front counter at the Town Office.  This entry level position could lead to a career in Municipal Government or could be a continuation of your career successes.

Duties:

1. Posting information on the Town’s website, electronic sign and Facebook to keep the organization and the general public informed and current about projects, related sections, events and policies.
2. Works collaboratively with other departments, facilitating co-ordination on projects when required.
3. Greets customers, responds courteously and constructively to public requests and complaints by providing or obtaining the appropriate information and/or directing to appropriate person in person or on the phone and by email.
4. Receives payment and issues receipts for receivables payments.
5. Maintains meeting calendars.
6. Coordinates all meeting room bookings for the Town office including the Community Hall, Grenfell Recreation Park in the Spring to Fall months and the Meeting Room.
7. Receives and distributes incoming mail (both electronic and hard copy) for Council, CAO and other staff members.
8. Maintains, organizes, scans, indexes, and classifies active and inactive paper or electronic documents for the operational files, administrative files, and various libraries.
9. Prepares and submits purchase requisitions; receives goods and materials ordered.
10. Orders office supplies and maintains office filing system.
11. Participates in various special projects and any other duties as assigned.

Skills, Experience and Qualifications:

1. High School diploma.
2. Minimum one-year experience in related administrative position.
3. Diploma or certificate in Office Administration will be considered an asset.
4. Excellent communication and public relations skills, verbally and in writing with staff and the public.
5. Knowledge of office procedures and equipment, including a computerized records management system that enables scanning, profiling, and retrieving of documents.
6. Excellent computer skills; proficiency is required in the use of a variety of computer software programs and related equipment, including Microsoft Word, Excel, and MuniSoft.
7. Knowledge and experience working in an environment governed by the Freedom of Information and Protection of Privacy Act (LAFOIP).
8. A Criminal Records Check is required.

Accountability

The position reports directly to the Chief Administrative Officer and provides administrative support to several key areas to the Municipality.

Unique Position Requirements

• Hours of Work: up to 40 hours/week, 8:00 am – 12:00 pm and 1:00 pm to 5:00 pm, Monday – Friday.
• The position is exposed to privileged and confidential information and is expected to keep this information and knowledge in the strictest of confidence.
• This is a Unionized position and follows the current Union Pay scale. Current rate is $22.24/hr.

How to apply:

Drop a resume off in person or email cao.grenfell@sasktel.net

Attention: DeAnne Robblee, CAO

This position will remain open until a suitable applicant has been found.