Municipal Clerk

The Rural Municipality of Wilton is seeking a dedicated and detail-oriented full time Municipal Clerk to join our team. The work Municipal Clerk does is broad and requires a willingness to perform a variety of tasks.   This position plays a key role in providing exceptional customer service to the public and administrative support to our municipal operations.

Key Responsibilities:

  • Serve as the first point of contact for residents and visitors by providing reception services in person, over the phone, and electronically.
  • Respond to inquiries and requests with courteous and effective communication.
  • Perform accurate data entry and assist with basic accounting tasks such as accounts payable and receivable.
  • Process title changes, and tax certificates with attention to detail and timeliness.
  • Prepare and update written and electronic communications, agreements, reports and applications.
  • Support mail preparation and distribution.
  • Maintain organized filing and records management systems.
  • Assist with maintaining office supplies and coordinating general office services.
  • Ensure compliance with municipal policies, bylaws, and procedures.
  • Provide backup support for other team members as needed and participate in cross-training initiatives.

Qualifications and Skills:

  • Proficiency in Microsoft 365 applications (Outlook, Word, Excel, Teams).
  • Experience with MuniSoft is considered an asset
  • Strong organizational, interpersonal, and communication skills.
  • Discretion with matters pertaining to confidentiality
  • Excellent time management with the ability to prioritize tasks effectively.
  • Accuracy and attention to detail in data entry and record management.
  • Knowledge of basic accounting principles is essential.
  • Ability to quickly learn new software and processes.

Education and Experience:

  • High school diploma.
  • A minimum of three years of administrative experience with increasing responsibilities.
  • Experience in a municipal government setting is an asset.

Additional Requirement:

The successful candidate must be willing to enroll in and complete the Local Government Administration Program offered through the University of Regina.

How to Apply:

If you are interested in this opportunity, please submit your resume and a cover letter to:

Email: hrit@rmwilton.ca

Subject: Municipal Clerk Application

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Final candidates will be subject to a pre-employment background check.

To apply for this job email your details to hrit@rmwilton.ca