Administrator Assistant

R.M. of Humboldt No. 370 Administrative Assistant Position (To Cover Maternity Leave) Job Description:

The Rural Municipality of Humboldt No. 370 invites applications from qualified individuals for the position of Administrative Assistant. This is a part-time position, average consisting of 3 days per week, may sometimes be more as required. In addition, the successful candidate will be able to cover the office while the Acting Administrator attends meetings, conventions or is on holiday. The office is located in the City of Humboldt.

Duties & Responsibilities:

• Preparation and processing of all accounts receivable and accounts payable and balancing receipts
• Bookkeeping & Accounting – including payroll, financial statements, & assisting with budget preparation
• Timely and accurate processing and distribution of utility billing.
• Process title changes and changes of ownership; prepare tax certificates
• Levy taxes, tax notices and balancing tax payments received
• Journal entries and preparing cheques
• Preparation of reports and documents for monthly Council meeting packages
• Administrative work, including, but not limited to, answering the phone, filing, mail, and photocopying
• Year-end checklists
• Education Property Tax
• Submitting quarterly GST
• Reviewing / Filing of completed work orders and maintenance reports

Required Knowledge, Skills & Abilities:

• Proficient in Microsoft 365 business applications such as Outlook, Word, Excel, Teams
• Ability to quickly learn new software, processes and procedures
• Excellent customer service and conflict resolution skills
• Strong time management skills with the ability to prioritize tasks to complete assignments in a timely manner
• Accuracy and attention to detail
• Knowledge of basic accounting principals Education & Experience Requirements:
• Grade 12 Diploma
• Post-secondary education in studies such as local government, administration, accounting, office education, etc. is a definite asset
• Three or more years of experience in an administrative assistant role with progressively expanding responsibilities is an asset
• Previous municipal government experience is a definite asset
• Experience with MuniSoft municipal software is an asset
• A valid SK Class 5 driver’s license Preference will be given to those with their Local Government Authority courses.

Terms:

Position:

3-4 days a week, more or less as needed

Applications Close: March 21st, 2025

Location:

Humboldt, SK

Hours of Work: Monday-Friday, 7:30 am to 3:30 pm

Please drop your resume off at the RM Office located at:

919-14th Avenue
Humboldt, SK
S0K 2A0

Email: r.m.humboldt@sasktel.net