WHEREAS Section 116(2) of The Municipalities Act requires that municipalities must preserve specific documents permanently; and

WHEREAS tax and assessment rolls are one of the documents specified to keep permanently; and

WHEREAS these documents can take up a significant amount of storage space when you have had them compiled for 100 years plus; and

WHEREAS it is becoming more difficult to continue to accommodate the additional storage space required to enable municipalities to properly store these records as well as it being an unreasonable requirement of the Provincial Government to expect municipalities to continue to keep tax and assessment roll information for all eternity; and

WHEREAS this information is seldom called upon to reference for information purposes; and

WHEREAS it would be more reasonable and realistic to require keeping 25 years of tax and assessment roll information;

BE IT RESOLVED that SARM lobby the Provincial Government to amend the legislation to only require municipalities to retain 25 years of tax and assessment roll records

View response from the Minister of Government Relations