2025 Exhibitor Form - Booth - SARM | Saskatchewan Association of Rural Municipalities

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Please complete the form below to finalize your exhibitor registration for the 2025 SARM Trade Show. Please note you must purchase your booth(s) through the registration link prior to filling out this form.

Please provide the following information:

Booth Number*

Company Name (Note: company name will be used in convention guide) *

Company Website URL (Note: company website URL will be used in convention guide) *

Company Description (Max. 50 words) (Note: company description will be used in convention guide)*
Please ensure that your company description is no longer than 50 words to ensure that it fits in the convention guide.

First Name*

Last Name*

Email*

Is your company/organization GST exempt?*
YesNo

Please upload a copy of your insurance policy or a certificate of insurance evidencing your coverage:*

Fire and Safety Regulations*

- All propane tanks and vehicles must be less than a quarter of a tank full of fuel for display, vending or demonstration purposes
- Fire Regulations require the use of fireproof tablecloths for all exhibits
- Open flame candles are prohibited in all facilities

I acknowledge and agree to the terms outlined above

Display Vehicles (Motorized)*

As per the City of Saskatoon's Bylaw for display vehicles which are on display are subject to the following conditions:
- Vehicles must be cleaned before being admitted into our facilities
- Gas tanks must not contain more than a quarter tank of gasoline or fuel
- Fuel caps must be taped or locked shut
- Dip pans are required under all vehicles while inside the venue
- Keys are to be left with the venue's security team or the sales coordinator
- Vehicles that are equipped with pressurized propane or nitrous oxide tanks must have the tanks professionally purged prior to display in the venue and must be able to provide paperwork as proof upon request

I acknowledge and agree to the terms outlined above

Additional Exhibitor Rules & Restrictions*

Move In / Move Out – Please review the details below and plan accordingly
- Booths must be set up within the 1-5pm timeframe on Monday, March 10th (No set up is allowed on Tuesday morning)
- All booths must be moved out of the venue by 6pm on Wednesday, March 12th
- Any exhibitors who move in or out before or after the specified timeframes will not be invited back
- Once the trade show sells out we are unable to accommodate any booths changes or relocations

SWAG and Promo Items
- If you are preparing food onsite (ie. popcorn) you must meet all the SHA licensing requirements. This will require some time so you must plan ahead.

Audio Equipment
- Dedicated booth sound systems are not allowed

I acknowledge and agree to the terms outlined above

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