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Chief Administrative Officer

Date Posted: Nov 26, 2021

Location:R.M. of Prairie Rose No. 309 and Village of Jansen

Employment Term:Full Time

The RM of Prairie Rose #309 and the Village of Jansen is a joint municipal office and is accepting resumes from qualified persons to fill the full-time position of Chief Administrative Officer.

Reporting directly to Council, the CAO provides recommendations and information to both Councils in a timely basis within the legislative requirements to ensure the policies, bylaws and directives of Council are carried out in a professional and timely manner.

Preference will be given to an individual who currently holds a Standard Urban Certificate AND a Rural Class C Certificate.

The successful applicant is preferred to possess the following qualifications:

  • Extensive knowledge of accounting and payroll policies and procedures;
  • Experience in a public sector workplace;
  • Strong computer, communication and organizational skills;
  • Experience working with Munisoft municipal software;
  • Ability to motivate and lead a team of employees;
  • Discretion with matters pertaining to confidentiality;
  • Ability to organize and prioritize work, and meet strict deadlines while maintaining a high degree of accuracy;
  • Ability to interpret policies, bylaws, and legislation appropriately when responding to situations or requests;
  • Be bondable.

A competitive salary will be reflective of the individual’s relative experience. A comprehensive benefit package through SARM and a pension plan is available to the successful candidate.

The office is located in the Village of Jansen. A quiet community with a population of 100 people. The Village is located along the Yellowhead highway 16. It is 25 km east of Lanigan. The Village is known for it’s July 1st celebration called Jansen Lites up the Night. It is a strong volunteering community with the Kinsmen and Kinette service clubs having a fantastic presence. The community has a fully functioning hall, outdoor facility, bowling alley, new children’s playground and a developing disc golf course. We are also next to the BHP Jansen mine site.

Interested applicants are invited to submit a cover letter, resume (with 3 references) and salary expectation by December 6th, 2021 via email to rm309@jansen.ca or by mail to RM of Prairie Rose #309, Jansen, SK S0K 2B0. Please call 306-364-2013 with questions regarding the position.

We appreciate all applications, however, only those selected for an interview will be contacted.

Administrator

Date Posted: Nov 25, 2021

Location:R.M. of Maryfield No. 91

Employment Term:Full Time

The R.M. of Maryfield #91 invites applications from qualified persons to assume the position of Administrator. The office is located in the Village of Maryfield, SK. The Administrator will also work with the Foreman and 4 transportation employees.

Council would like Administration duties to commence January 3rd, 2022, however, the employment start date is flexible and will be negotiated with the selected applicant.

  • Preference will be given to candidates with a “C” Certificate in Local Government Administration Rural, however, other combinations of education or qualifications may be considered. For example, this position could begin as a paid internship through the Rural Municipal Administrator Internship Program (MAIP) for candidates seeking to attain their certification in Local Government Administration Rural.
  • Experience using the Munisoft Computer System would be an asset.

 The R.M. of Maryfield No. 91 offer an excellent pension, benefits, and salary package, which will be determined based on the candidate’s education and experience.

Please submit your cover letter, resume, salary expectations, and three (3) work related references to:

R.M. of Maryfield No. 91 Council
Email to rm91@sasktel.net  Or
Mail to Box 70, Maryfield, SK S0G 3K0 no later than Noon, Tuesday, December 7th, 2021.

Council appreciates all who express interest in this position, however only those selected for interview will be notified.

For further information, please contact:

R.M. of Maryfield No. 91
Phone: 306-646-2033

For information on the community, please visit www.MaryfieldSaskatchewan.com

Administrator

Date Posted: Nov 23, 2021

Location: R.M. of Lake Johnston No. 102

Employment Term:Full Time

Integrity. Diplomacy. And a heart for Community.  These are the core of your values and strengths.  If you thrive in a varied work environment, where no two days are the same, this may be the ideal role for you.  Reporting to Council, the Administrator is responsible for providing effective administrative leadership for the RM, with an anticipated start date of January 17, 2022.

The Rural Municipality of Lake Johnston No.102 is an Ag community, located in the Mossbank area, a short distance from Moose Jaw to its north, and Assiniboia to the South. The lovely community of Mossbank is home to Old Wives Lake and the Bird Sanctuary and best of all, friendly, welcoming residents!

Responsibilities include:

Those defined in Section 111 of the Municipalities Act, as well as managing communication – ratepayer queries, answering phone calls and maintaining correspondence clerical duties carried out smoothly and efficiently, with an eye to streamline systems oversee various budgets, and provide guidance on cost saving measures administer payroll and benefits.

What makes you an excellent candidate?

  • Taking initiative, being resourceful, and a positive attitude will go a long way in creating success in your role.
  • Deeply engaged in community, and enjoy a small town/rural environment. Committed to well-being of the ratepayers we serve.
  • Strong Computer skills are needed, including proficiency in word processing and accounting software.
  • Ethical conduct and confidentiality are mandatory.
  • Be organized, able to manage priorities, multi-task with ease, and deliver excellent customer service.
  • The Administrator may be required to help with other duties related to municipal activity and be available some evenings or weekend if special meetings necessitate it.

Possessing a Class C or A, or completion of the Local Government Administration Program considered an Asset

Send RESUME, COVER LETTER with Salary Expectations to COUNCIL by December 10, 2021:

RM102@sasktel.net

Council thanks you for your interest. Selected applicants will be contacted.

Grader Operator

Date Posted: Nov 23, 2021

Location: R.M. of Lake Johnston No. 102

The R.M. of Lake Johnston No.102 is seeking applicants for the position of Grader Operator. This position would be seasonal, with the potential for some off-season work as well. Applicants must have a valid driver’s license and possess or be willing to obtain Powered Mobile Equipment certificates for all municipally owned equipment.

Preference will be given to candidates who:

  • Have experience in building and maintaining roads. 
  • Have good communication skills, written and verbal.
  • Have Pesticide Certification in Industrial Vegetation Applicator

The RM provides a matching pension program, health and dental, and short- and long-term disability. 

Contact the R.M. Office for any questions you may have. 

Interested Candidates are invited to submit a resume complete with references and drivers abstract, personally, by mail, email or fax to the R.M. office by December 13, 2021.

The municipality would like to thank all applicants but only those selected for further consideration will be contacted. 

R.M of Lake Johnston No.102

Box 160

Mossbank SK

S0H 3G0

Phone: (306)354-1022

Fax: (306)354-7725

Email: RM102@Sasktel.net

Seasonal Maintenance Operator

Date Posted: Nov 18, 2021

Location: R.M. of Winslow No. 319

Employment Term:Full Time

The R.M. of Winslow no. 319 is accepting applications for a Seasonal Maintenance Operator to start in the spring of 2022.  The R.M. Shop is located approximately a mile east of Dodsland, Saskatchewan.

The successful candidate will be responsible for operating different pieces of equipment, depending on the task at hand.  Work will include, but is not limited to, maintaining municipal roads using graders and other heavy equipment. Machine maintenance and all other duties to assist in maintenance required on roads, municipal buildings and other infrastructure operated by the municipality.  Work hours are 7-5 Monday to Friday from May to October and 8-4 Monday to Friday October to April.  Seasonal employees work from approximately April 1 to October 31st, depending on the weather.  Employment to commence April 1, 2022, or as mutually agreed.

Candidates must:

  • Be experienced with heavy equipment
  • Have a valid driver’s license 
  • Have a strong work ethic, be able to follow directions and work unsupervised
  • Certificates for courses such as Grader, Front End Loader, Mower and CPR/First Aid would be an asset, or must be willing to take them
  • 1A license would be an asset
  • Team Player and Safety minded
  • Proof of vaccination required

This position offers a comprehensive benefits package, pension plan, and wages based on experience.

Applicants are invited to submit your resume or letter of application, including experience, references and expected salary to: 

R.M. of Winslow No. 319, Box 310, Dodsland, SK S0L 0V0

Email: rm319al@sasktel.net

Applications accepted until December 2, 2021 at 4:00 p.m.  Only those applicants selected for an interview will be contacted.

Chief Administrative Officer (CAO)

Date Posted: Nov 18, 2021

Location: Town of Maple Creek

Employment Term:Full Time

The Town of Maple Creek is seeking to fill the position of Chief Administrative Officer.  Maple Creek is a thriving community in Southwest Saskatchewan with a population of over 2,000 in an area which sees about 325,000 tourists annually. The Town is ideally positioned on the Trans-Canada highway and the CPR mainline and central to major urban centres of Saskatoon, Regina, Calgary and Great Falls. It is about an hour from the regional centres of Medicine Hat and Swift Current. A number of industries use Maple Creek as an important service centre including ranching, farming, oil and gas, and tourism.  Located in the Cypress Hills-Grasslands Destination Area, tourism returns are a significant aspect of the community’s commercial sector.

Maple Creek offers its diverse population the less complicated lifestyle of a small community, while providing all the cultural and recreational amenities one would expect of a regional centre.

Culturally vibrant, the community of Maple Creek boasts a number of annual festivals and cultural events.  The community is proud of its rich heritage, which is evident in its two museums, downtown Heritage District, and numerous rodeos.

For more information on the Town of Maple Creek, please visit www.maplecreek.ca.

POSITION DIMENSIONS

  • This position is located in the Town of Maple Creek.
  • The Town of Maple Creek has a $5 million budget.
  • Presently, there is a field headcount of about 19 staff which increases by another 18 seasonal employees in the summer months and an office headcount of 6.
  • The Chief Administrative Officer will report directly to a council of 7 members which includes the Town of Maple Creek’s Mayor.
  • This incumbent will have up to 6 direct reports.
  • Frequent communication with council is expected.
  • The Chief Administrative Officer is required to report monthly at scheduled council meetings to both the Mayor and Council.

ATTRACTIONS AND SUCCESSES

Maple Creek is a peaceful, growing and vibrant community that provides quality of life and is known as a progressive and attractive town that has a strong working council.  Positively situated 138 km from Swift Current, Saskatchewan and 104 km from Medicine Hat, AB and 2 hours from the Montana border, the various opportunities for cross border shopping, touring and vacationing is of high interest.  The community provides great recreation opportunities, schools and housing options for its residents. Maple Creek has made a name for itself from its efforts hosting major events and by providing various activities year-round to encourage community involvement.  Some of the town’s notable events include:

  • Maple Creek Heritage Festival
  • Taste of Maple Creek Festival
  • Rodeos in Maple Creek
  • Cowboy Poetry
  • Battle of the Little Big Puck
  • Cowtown Christmas

Additional events held by the Town Maple Creek can be found at www.maplecreek.ca

In addition to Maple Creek’s community involvement, it also holds a strong financial position which works well with the town’s future plans for growth.  The Town of Maple Creek employs a solid team of professionals, maintains a strong culture and practices excellent council governance.  The town is also up-to-date as it relates to organizational systems and technology.  Maple Creek’s involvement in sharing projects with Rural Municipalities in its’ region and its drive to welcome all future opportunities has established the town as rich in ideas, spirit and exuberance for healthy rural leaving.

ISSUES AND CONSIDERATIONS

Key areas of focus for the community include establishing direction, core objectives and goals of the town and council that will facilitate in their future growth and sustainability, while also focusing on succession planning, staff allocation and team retention.  Discovering new economic development initiatives and continuing down the path that encourages ongoing relationships to help Maple Creek move forward is high on the priority list.  Maintaining control on bylaw violations and nuisance properties are also a few areas that continue to require attention.

The new Chief Administrative Officer will have to be attracted to the lifestyle that comes with living in a small town and understand that Maple Creek is a close-knit community that has relationships and connections that in some cases date back decades.  In addition, expansion may prove to be a risk as the cost of developing infrastructure at times may exceed budgets so patience is crucial when monitoring these situations.  Getting to know the town’s staff and getting acquainted with the community will also take patience and time for anyone new to the community.  Succession planning to retain top talent, maintaining a trusting relationship with the town council and managing staff and council governance in a manner that will keep everyone secure and happy in their roles and will prove valuable to the residents of the town, council and the community.  Also, of note, elections are held every 4 years.

OPPORTUNITIES/PRIORITIES

  • Building and maintaining solid relationships with the community and town council.
  • Potential for large commercial construction projects in the near future.
  • Ensuring that the citizens of Maple Creek are happy and comfortable with the council’s decisions respecting the new Chief Administrative Officer.
  • Establishing and accomplishing organizational and Town goals, while meeting targeted budgets.
  • Encouraging productivity with ongoing projects and implementing tangible capital asset inventory while coordinating a tangible asset reconciliation program.
  • Developing strong work relationships with Maple Creek ‘s neighboring Rural Municipalities as these relationships are crucial to the future success of Maple Creek.
  • Encouraging current and future growth.
  • Monitoring retention and ensuring employees are happy and secure in their working environments
  • Succession planning, mitigating the possibility of council having to deal with staffing changes.
  • Infrastructure replacement; putting a plan in place.  The new Chief Administrative Officer will be integral to the future of Maple Creek as council is working towards doing the best, they can to handle situations and to move towards future growth.
  • Encouraging and working with developers and individuals who have interest in the area; there has been a lot of interest in vacant land which has led to a new residential subdivision.
  • Mentoring junior staff and aligning Human Resources operations accordingly.
  • Establishing solid communication with the public, and establishing overall trust of the community and council.
  • Capital and operational budgeting and planning while also gathering focus around operations costs and program allocations.

THE POSITION

The Chief Administrative Officer is required to report to council and update the organization on meeting agendas and current activities that the community is involved in.  Key areas that the Chief Administrative Officer will have involvement in operational policy development and review, strategic planning, bylaws, policies and directives, protest and service management; as well as having an active role in finances and budgets as this person will act as a liaison with other municipalities, agencies and governments.

Additional duties of the Chief Administrative Officer include:

  • Provide harmonious and administrative leadership to the team and council;
  • Bringing the team together and instilling positive working relations;
  • Work closely with the council to implement policy governance and to model and apply best municipal practices in the general management of the town;
  • Organize regular and special meeting packages, research and analyze information and provide reports to council;
  • Prepare annual short- and long-range budgets and financial statements;
  • Collaborate with the council to set goals and objectives based on council’s vision of the future;
  • Advise and inform council of provisions of relevant legislation and bylaws;
  • Provide proactive advice on the effectiveness of policies and programs and recommend any changes or new initiatives;
  • Coordinate, coach and orchestrate presentations by staff to council on policy proposals and ongoing municipal operations;
  • Develop the organizational and structure with staffing levels, financial and other resource requirements;
  • Ensure all management functions are carried out within accepted management and leadership practices;
  • Provide strategic direction while delegating duties and tasks amongst staff and managing other office resources;
  • Collaborating with general public, rate payers and residents;
  • Identify and evaluate the risks to the town’s infrastructure, organization (i.e. staffing), finances, and safety and implement measure to mitigate risks including developing required redundancy;
  • Facilitate the orderly implementation and timely acceptance of workplace and safety improvements in order to maintain high levels of efficiency and productivity.
  • Ensure the development, implementation and communication of succession plan throughout the organization;
  • Prepares agreements, contracts and permits for improvements related to economic development.
  • Interpret and apply legislation; follow legislation and prescribed requirements for bi-annual elections and by-elections;
  • Consult legal advice and work with lawyers as required to formulate, compile and process municipal bylaws;
  • Perform employee appraisals and supervising staff as necessary to carry out municipal services, projects and policies;
  • Maintain computer network and software; oversee monthly website updates and municipal newsletters;
  • Maintain adequate insurance levels for the municipality as directed by council and the foreman and plan and implement insurance measures with the insurance company when applicable; and
  • Act as a fire department liaison; compile, update and implement emergency measures when necessary.

QUALIFICATIONS

  • Must possess in-depth knowledge of The Municipalities Act.
  • A Standard Urban (“C”) Certification of Qualification in Local Government Authority (LGA) is required.
  • Experience performing in a professional multi-stakeholder environment.
  • Previous rural/municipal administration experience or solid understanding of rural municipalities via working in a similar size municipality.
  • Demonstrated people management experience; the ability to collaborate with council and staff as council encourages advice of the Chief Administrative Officer.
  • Past economic development experience.
  • Past experience working and effectively collaborating with council and its members.
  • Strong communication and interpersonal skills, both written and oral.
  • Good time management capabilities with the ability to work with various personalities.
  • Good communication and negotiation skills.
  • An individual who is comfortable with technology and who is web savvy.
  • Financial background or understanding how to read budgets and financial statements.
  • Tax assessment knowledge.
  • Understanding of bylaws and policy in the municipal industry
  • 5 years previous municipal experience

CORE COMPETENCIES

Ability to Learn: Acquiring and retaining knowledge/understanding through study, instruction or experience.

Business Sense: Understanding what is important to the organization and focusing on business issues (e.g. costs, cash-flow, profits) in making choices.

Community/Public Relations: Representing the organization to outsiders; participating in civic activities as the organization’s representative, presenting the organization’s position in difficult, issue related areas and providing information to others outside associations that enhances the organization’s profile in the community.

Decision Making: Evaluating alternatives and assessing advantages/risks in making decisions which are timely, decisive and effective; tailoring decisions to unusual or ambiguous situations; having the courage and conviction to make important decisions in the face of conflicting or incomplete information.

Negotiation: Demonstrating strength and competence in bargaining for proposals and/or resources (e.g. budgets, union, and technology) and finding “win-win” compromises.

Planning/Strategizing: Developing plans, strategies and methods for accomplishing objectives and for measuring results against plans.

Relationship Building: Developing and maintaining a network of contacts, both inside and outside the organization, with people who may be able to supply information, assistance or support for work related goals.  This includes building and maintaining friendly, warm relationships or a network of contacts with people who are or might someday be helpful in achieving work related goals.

Revenue/Expense Management: Stewarding revenues and/or expenses in accordance with budgets; estimating future possibilities, managing revenue/expense controls, and providing informed analyses.

Team Leadership:  Developing and maintaining cooperation and teamwork while leading a group of people.  Seeking the input of group members; valuing ethnic and cultural diversity on the team for the perspectives it provides; keeping team members informed; finding ways to reduce conflict within the group; and, articulating a mission or “vision” which motivates others towards the accomplishment of goals and objectives.

Time/Priority Management: Effectively adapting to tight deadlines, heavy workloads, and sudden or frequent changes in priority in order to accomplish objectives.

THE PERSON

  • Willingness to learn and understand how to create leverage in a team environment.
  • A desire for professional development.
  • A self-starter and quick study.
  • An individual with demonstrated ability to be thorough; must follow up on tasks that require immediate attention.
  • An analytical, strategic, organized professional with the ability to logically problem-solve and make decisions.
  • A positive attitude and personality.
  • Patience; the ability to calmly handle complaints or concerns, should any arise.
  • A proactive manager who has the confidence and ability to deal with issues and people.
  • A collaborative team player who strives for community involvement.
  • A professional demeanor and the ability to work with all levels of an organization, both external and internal.
  • An empathetic leader who can encourage staff to think positive.
  • A drive to build and form relationships within the community and outside of the Town of Maple Creek.
  • The ability to work under tight deadlines and digest diverse opinions.
  • A professional with exceptional reading, writing and listening skills.
  • A leader by nature who is a strong public face and who is comfortable in front of a crowd.
  • A solid networker and collaborator who hold the ability to provide guidance and be an advocate for the Town of Maple Creek.

ANSWERS TO FREQUENTLY ASKED QUESTIONS

  • What is the salary range for this position? (Salary will commensurate with experience.)
  • What are the benefits/perks that come with this position? (A comprehensive Benefit Package including long-and short-term Disability, Dental, Health and a Pension Plan.)
  • Where is Maple Creek located? (Maple Creek is situated in southwest Saskatchewan 8 km south of the junction of Highway #1 and #21.)

ORGANIZATIONAL CHART - Provided at your request.

CONTACT DETAILS

Town of Maple Creek

Mayor Michelle McKenzie

Box 428 Maple Creek, SK S0N 1N0

Phone:  306-662-2244

Email:  maplecreekmayor@sasktel.net

Seasonal Grader Operator

Date Posted: Nov 17, 2021

Location: R.M. of Lawtonia No. 135

Employment Term:Full Time

The Rural Municipality of Lawtonia No. 135 is accepting applications for a Seasonal Grader Operator position typically beginning in April and ending in November each year.

This position includes but is not limited to operation of grader, mower, utility vehicles, culvert/sign maintenance, servicing equipment, roadside spraying and other duties as directed by the foreman and council from time to time.  Operating heavy equipment, tractor, backhoe and grader experience would be an asset; must have valid driver’s licence.  Must be able to lift 50 lbs, and work outside in all weather conditions. Must have a willingness to follow directions, work well with others, and be unsupervised.  Full benefits package and pension plan.  Applications will close when the position is filled.

Please send resume including experience, references and expected salary to:

R.M. of Lawtonia No. 135

Box 10

Hodgeville, SK  S0H 2B0

Email: rm135@sasktel.net

Fax: 306-677-2446

Phone: 306-677-2266

Council thanks all applicants for their interest, however, only those chosen for an interview will be contacted.

Administrator

Date Posted: Nov 16, 2021

Location: R.M. of McLeod No. 185

Employment Term:Full Time

The Rural Municipality of McLeod No. 185 will be accepting applications for the position of Administrator until December 10th, 2021.

A Rural Class C certificate preferred with experience in the Munisoft Accounting Software program.

Salary is negotiable according to the SARM Salary Schedule.

The office is located in the Village of Neudorf on Highway #22.

Resumes may be mailed to:

RM of McLeod #185

Box 130

Neudorf, SK

S0A 4T0

Email: rm185@sasktel.net

Chief Administrative Officer (CAO)

Date Posted: Nov 02, 2021

Location: R.M. of Lipton No. 217

Employment Term:Full Time

The RM of Lipton No. 217 seeking a collaborative, motivated, organized professional to join our team as Chief Administrative Officer.

The Administration Office is in the Village of Lipton, located on Highway #22 & #35, 16 km north of the Town of Fort Qu’Appelle.

The Village of Lipton, with a population of 345, offers a Grades Pre-K-12, a grocery, fuel and hardware store, post office, 2 sports facilities, parks, and a friendly environment.  The Village web site is, www.villageoflipton.com.

The RM of Lipton has a population of 381 and hosts an Intensive Livestock Operation, numerous aggregate quarries with a strong agricultural heritage. The web site is, www.rm217.ca

The ideal candidate will possess a either an “A”” certificate (Rural) and/or a “C certificate (Rural) plus a minimum of 2 years experience.

Our ideal candidate is willing to work with a diverse group of stakeholders, and skilled at representing and promoting the municipality. Knowledge of government agencies, legislation, regulations, bylaws, and policies are necessary to ensure achievement of strategic goals. Assistance in providing short- and long-term planning to maintain existing development and accommodate future growth is key.

This administration position offers a competitive salary, benefits, and pension plan.

Interested applicants should forward their cover letter and resume to rm.217@sasktel.net.

This posting will remain open until a suitable candidate is found.

Municipal Vaccination Policy: Parties applying for the position will require proof of vaccination should they be selected for an interview

The Council appreciates all who expressed interest in this position, however only those selected for interview will be notified.

 

Looking to Buy/Sell 

LOOKING FOR: V PLOW, 140M SERIES CAT GRADER - R.M. of Walpole No. 92 - November 24, 2021

GRAVEL CRUSHING TENDER - R.M. of Elmsthorpe No. 100 - November 16, 2021

LOOKING FOR: DISC STYLE GRAVEL RECLAIMER - R.M. of Cut Knife No. 439 - November 15, 2021