Documentation to Accompany Resolutions at Submission

Year: 2019

Number: POP 2-19A

Department: Matters Pertaining to SARM

WHEREAS the municipality filing the resolution is seeking support for their resolution from the SARM membership, which will direct the actions of the SARM Board of Directors in its advocacy efforts;

WHEREAS many of the resolutions resolve SARM to lobby the provincial government and/or federal government to amend legislation and/or regulations that may affect the entire province should it be passed;

WHEREAS many of the resolutions that are presented to the membership receive limited debate and discussion from the delegates in attendance prior to the vote;

BE IT RESOLVED that resolutions being presented to the members at the SARM annual and midterm conventions be accompanied by background information and/or documentation provided by the sponsor(s) outlining the reasons for the resolution(s) in an effort to better inform the membership to facilitate debate and/or discussion on the resolution prior to voting.

RESPONSE:

The SARM Board of Directors and staff spent much of 2019 developing a new resolution policy. The new policy, which was approved in September, includes the creation of a Resolution Committee (RC) and a requirement for background information to accompany resolutions

The RC is chaired by SARM’s Vice President and will be comprised of representatives from each of the six SARM divisions. The RC will assist the Board of Directors and SARM in carrying out and improving the resolution policy. The RC will have the authority to alter the wording, grammar and format of resolutions to make them clear and distinct, combine like resolutions, recommend resolutions be withdrawn, categorize resolutions, and amend background information that is deemed inaccurate or irrelevant in nature. The RC will also evaluate and make recommendations to the Board of Directors improvements to the current resolution policies and procedures.

Appointments of the six external RC members will be staggered. Representatives from Divisions 1, 3, and 5 will initially be appointed for one-year terms and representatives from Divisions 2, 4, and 6 will be appointed for two-year terms. Beginning in 2020, the appointments of members from Divisions 1, 3, and 5 will be two-year term appointments.

The new resolution policy also requires all resolutions (with the exception of Point of Privilege resolutions) to be accompanied by a background summary of no more than 750 words. The intention of this summary is to better explain to the delegates why the resolution is being submitted, why this issue is important to RMs, and facilitate discussion and/or debate prior to voting. The 2020 annual convention will be the first opportunity to pilot this new process. SARM looks forward to working with the RC to continue improving the resolution process and thanks all the individuals who put their names forward.

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