Resolutions' Committee Representation

Year: 2019

Number: 3-19A

Department: Matters Pertaining to SARM

WHEREAS other organizations have appointed committee members to assist the Board of Directors with the resolution process;

WHEREAS the SARM Board of Directors and staff currently comprise the Resolutions Committee which may be perceived as being a top down process;

BE IT RESOLVED that the SARM Board investigate the inclusion of an appointed elected delegate from each division to be a part of the Resolutions Committee to review resolutions and make suggested changes to the resolution sponsors.

RESPONSE:

The SARM Board of Directors and staff spent much of 2019 developing a new resolution policy. The new policy, which was approved in September, includes the creation of a Resolution Committee (RC) and a requirement for background information to accompany resolutions

The RC is chaired by SARM’s Vice President and will be comprised of representatives from each of the six SARM divisions. The RC will assist the Board of Directors and SARM in carrying out and improving the resolution policy. The RC will have the authority to alter the wording, grammar and format of resolutions to make them clear and distinct, combine like resolutions, recommend resolutions be withdrawn, categorize resolutions, and amend background information that is deemed inaccurate or irrelevant in nature. The RC will also evaluate and make recommendations to the Board of Directors improvements to the current resolution policies and procedures.

Appointments of the six external RC members will be staggered. Representatives from Divisions 1, 3, and 5 will initially be appointed for one-year terms and representatives from Divisions 2, 4, and 6 will be appointed for two-year terms. Beginning in 2020, the appointments of members from Divisions 1, 3, and 5 will be two-year term appointments.

The new resolution policy also requires all resolutions (with the exception of Point of Privilege resolutions) to be accompanied by a background summary of no more than 750 words. The intention of this summary is to better explain to the delegates why the resolution is being submitted, why this issue is important to RMs, and facilitate discussion and/or debate prior to voting. The 2020 annual convention will be the first opportunity to pilot this new process. SARM looks forward to working with the RC to continue improving the resolution process and thanks all the individuals who put their names forward.

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