Creation of a Resolutions Committee

Year: 2019

Number: 1-19A

Department: Matters Pertaining to SARM

WHEREAS resolutions provide guidance to SARM regarding matters for which to lobby the provincial and federal governments or create new polices;

WHEREAS it is not uncommon to see multiple resolutions regarding similar concerns at the same convention as well as resolutions that have been carried which are contradictory in their intent to resolutions that have been carried at previous conventions;

WHEREAS a clear and consistent message from SARM makes lobbying and policy creation efforts more effective;

BE IT RESOLVED that SARM create a Resolutions Committee that will review all proposed resolutions prior to a convention, combine similar resolutions into one and communicate with resolution sponsors for clarification regarding the intent of their resolutions;

BE IT FURTHER RESOLVED that the Resolutions Committee provide background information regarding work SARM has already completed on the matter, if applicable.

RESPONSE:

The SARM Board of Directors and staff spent much of 2019 developing a new resolution policy. The new policy, which was approved in September, includes the creation of a Resolution Committee (RC) and a requirement for background information to accompany resolutions

The RC is chaired by SARM’s Vice President and will be comprised of representatives from each of the six SARM divisions. The RC will assist the Board of Directors and SARM in carrying out and improving the resolution policy. The RC will have the authority to alter the wording, grammar and format of resolutions to make them clear and distinct, combine like resolutions, recommend resolutions be withdrawn, categorize resolutions, and amend background information that is deemed inaccurate or irrelevant in nature. The RC will also evaluate and make recommendations to the Board of Directors improvements to the current resolution policies and procedures.

Appointments of the six external RC members will be staggered. Representatives from Divisions 1, 3, and 5 will initially be appointed for one-year terms and representatives from Divisions 2, 4, and 6 will be appointed for two-year terms. Beginning in 2020, the appointments of members from Divisions 1, 3, and 5 will be two-year term appointments.

The new resolution policy also requires all resolutions (with the exception of Point of Privilege resolutions) to be accompanied by a background summary of no more than 750 words. The intention of this summary is to better explain to the delegates why the resolution is being submitted, why this issue is important to RMs, and facilitate discussion and/or debate prior to voting. The 2020 annual convention will be the first opportunity to pilot this new process. SARM looks forward to working with the RC to continue improving the resolution process and thanks all the individuals who put their names forward.

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